Administrative and Communications Assistant at Muganga SACCO (Deadline: 13 January 2026)

Date Posted: December 18, 2025
Category: Jobs
Location: Kigali, Rwanda
Employment Type: Full-time (Open-ended Contract)
Application Deadline: 13 January 2026 – 5:00 PM

Overview

Muganga Savings and Credit Cooperative Organization (Muganga SACCO) is seeking a highly organized, professional, and motivated Administrative and Communications Assistant to join its Head Office team in Kigali.

This role offers a unique opportunity to work closely with senior leadership, providing direct administrative support to the Managing Director while also contributing to institutional communications and coordination activities. The position is ideal for professionals who thrive in structured environments, value confidentiality, and possess strong communication and organizational skills.

About Muganga SACCO

Muganga SACCO is a reputable financial cooperative committed to empowering its members through inclusive financial services, good governance, and sustainable growth. With a strong institutional structure and a member-centered approach, Muganga SACCO continues to play a key role in promoting financial inclusion and economic development.

Job Identification

· Job Title: Administrative and Communications Assistant

· Department: Office of the Managing Director

· Reports to: PR and Communications Manager

· Functional Support to: Managing Director

· Duty Station: Head Office

· Employment Type: Full-time, Open-ended

· Number of Positions: 1

Purpose of the Role

The Administrative and Communications Assistant will provide efficient and high-quality administrative support to the Office of the Managing Director while offering routine operational support to the PR and Communications function.

The role is primarily administrative, with communications responsibilities focused on coordination, logistics, documentation, and basic content support rather than strategic communications planning.

Key Responsibilities

A. Administrative Support to the Office of the Managing Director

The successful candidate will be responsible for:

· Managing the day-to-day administration of the Managing Director’s office, including scheduling, diary management, and meeting coordination;

· Providing logistical and administrative support for meetings of governing organs, including venue coordination, invitations, materials preparation, and follow-up actions;

· Drafting, formatting, filing, and organizing routine and official correspondence, reports, presentations, briefing notes, internal notices, memoranda, and emails;

· Organizing meetings, circulating documents in advance, and ensuring:

o Approved minutes are circulated for signature;

o Signed minutes are tracked and properly filed;

· Coordinating travel arrangements, appointments, and logistics for the Managing Director when required;

· Maintaining a confidential and well-organized filing system (both physical and electronic);

· Serving as the first point of contact for internal and external stakeholders engaging the Managing Director’s office;

· Tracking deadlines, submissions, pending actions, and follow-ups related to the Managing Director’s assignments;

· Handling routine calls, visitors, and inquiries professionally and referring matters appropriately.

B. Communications Support

Under the guidance of the PR and Communications Manager, the Assistant will:

· Support planning and logistics for communications activities, meetings, and institutional events, including the General Assembly;

· Collect inputs, success stories, photos, and basic information from departments for communications use;

· Conduct basic monitoring of media mentions and social media engagement and prepare simple tracking reports;

· Coordinate with service providers such as designers, printers, videographers, and media houses for routine tasks;

· Support basic content creation for:

o Internal and external communications;

o Quarterly newsletters;

o Social media posts, as directed.

C. Office Coordination and General Support

· Support coordination between the Managing Director’s Office and internal departments;

· Assist in organizing institutional events, workshops, and official functions;

· Perform other administrative and coordination duties as assigned.

Key Deliverables

· Efficient and well-structured administrative support to the Managing Director’s office;

· Timely preparation, circulation, and filing of official documents and meeting outputs;

· Accurate record-keeping and tracking of administrative and communications activities;

· Effective coordination support for institutional communications initiatives.

Qualifications and Experience

Academic Qualifications

· Bachelor’s degree in:

o Business Administration

o Office Management

o Marketing

o Communications

o Or a related field

Professional Experience

· Minimum of 3 years of progressive professional experience in:

o Office administration;

o Executive or senior management support;

o Communications or marketing responsibilities;

· Experience gained in corporate, financial, cooperative, or institutional environments is an added advantage.

Demonstrated Experience In:

· Supporting senior management offices;

· Managing schedules, diaries, meetings, and logistics;

· Drafting routine correspondence, internal communications, and office memoranda;

· Supporting communications activities, including social media and basic content creation;

· Planning and coordinating events and institutional functions.

Skills and Competencies

· Strong administrative and organizational skills with high attention to detail;

· Excellent written and verbal communication skills;

· Ability to manage multiple tasks, priorities, and deadlines effectively;

· High level of professionalism, discretion, and confidentiality;

· Proficiency in MS Office applications and basic digital collaboration tools;

· Ability to work independently while following clear instructions;

· Strong interpersonal and coordination skills with diverse stakeholders.

Personal Attributes

· High integrity and ethical conduct;

· Reliability and professionalism;

· Strong respect for confidentiality;

· Ability to work under pressure and meet deadlines.

Job Application Procedure

Interested candidates are invited to submit the following documents electronically:

1. A motivation letter;

2. A detailed Curriculum Vitae (CV);

3. A copy of the relevant academic degree;

4. Any other supporting documents;

5. Contact details for a maximum of three (3) professional referees.

How to Apply

Applications should be addressed to the Managing Director and sent via email to:

apply@mugangasacco.rw

Deadline: 13 January 2026 at 5:00 PM

Additional Information

· Muganga SACCO Head Office Location:
1st Floor, Silverback Mall, Kigali

· For questions or clarifications, contact:
📧 info@mugangasacco.rw

Please Note: Only shortlisted candidates will be contacted for interviews.

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