Executive Assistant NGO Job in Kigali, Rwanda – Mastercard Foundation Hiring (Apply by 3 January 2026)

Are you searching for a high-impact NGO job in Rwanda that places you at the center of leadership, strategy, and global development work? The Mastercard Foundation, one of the world’s largest and most respected international foundations, is currently hiring an Executive Assistant – Office of the Chief Financial Officer (CFO) to be based in Kigali, Rwanda.

This is a full-time, senior administrative role designed for professionals who thrive in fast-paced, international environments and want their daily work to directly support programs transforming the lives of young people across Africa. If you are looking for top-tier NGO careers in Kigali, this opportunity stands out for its influence, exposure, and long-term career value.

Job Overview

· Position: Executive Assistant – Office of the Chief Financial Officer

· Organization: Mastercard Foundation

· Location: Kigali, Rwanda

· Job Type: Full-Time

· Sector: International NGO / Nonprofit / Development

· Application Deadline: 3 January 2026

· Job Requisition ID: JR-0000000549

About the Opportunity

Reporting directly to the Chief Financial Officer (CFO), the Executive Assistant plays a critical role in enabling executive leadership effectiveness across the Finance function. This position goes far beyond traditional administrative work.

You will act as a trusted partner, strategic coordinator, and professional gatekeeper, ensuring that the CFO’s time, communications, travel, and engagements are managed with precision, confidentiality, and strategic awareness.

The role requires someone who understands how senior leadership operates in global NGOs, can anticipate needs before they arise, and is comfortable handling sensitive information at the highest level.

Why This NGO Job in Rwanda Is Unique

This role offers:

· Direct exposure to executive decision-making in a global foundation

· A chance to work with a high-performing international NGO headquartered partly in Kigali

· Opportunities to support Africa-wide development initiatives

· A professional environment that values integrity, excellence, and impact

· Career growth within one of the most reputable nonprofit employers in Africa

Key Responsibilities

Executive & Calendar Management

· Manage the CFO’s complex calendar across regional and global time zones

· Align meetings with strategic priorities, deadlines, and work plans

· Serve as a professional gatekeeper while ensuring effective access to leadership

Meetings & High-Level Coordination

· Coordinate meetings from start to finish, including scheduling, logistics, agendas, and materials

· Take accurate minutes and ensure timely follow-up on action items

· Ensure the CFO is fully briefed and prepared for all engagements

Global Travel & Logistics

· Manage complex international travel arrangements including flights, accommodation, visas, immunizations, and ground transportation

· Coordinate closely with the travel team and office coordinator

Communication & Correspondence

· Draft and manage professional correspondence on behalf of the CFO

· Monitor and manage executive email with high attention to detail and confidentiality

Financial & Administrative Support

· Prepare and submit expense reports in compliance with organizational policies

· Provide administrative support to budgeting, forecasting, and financial management processes

Records & Knowledge Management

· Organize and maintain Finance records, reports, databases, shared drives, and SharePoint sites

Stakeholder Engagement

· Build strong working relationships with internal teams, partners, and external stakeholders

· Liaise with Public Affairs and Communications teams to support information flow

Team Collaboration

· Provide backup support to other executive assistants when required

Who Should Apply

This opportunity is ideal for professionals who are organized, discreet, proactive, and comfortable operating at executive level.

Required Qualifications

· College diploma or university degree

· 3–5 years of experience as an Executive or Administrative Assistant

· Experience working in international NGOs, nonprofits, or global organizations is a strong advantage

Key Skills & Competencies

· Excellent written and verbal communication skills in English

· Ability to communicate in Kiswahili

· Strong time management and prioritization skills

· High level of professionalism, discretion, and attention to detail

· Proficiency in Microsoft Word, Excel, PowerPoint, Office 365, and SharePoint

· Ability to work independently with minimal supervision

Personal Attributes

· Professional maturity and cultural sensitivity

· Strong integrity and ethical judgment

· Calm and effective under pressure

· Alignment with the values and mission of the Mastercard Foundation

About Mastercard Foundation

The Mastercard Foundation is a registered Canadian charity and one of the largest foundations in the world. It works with partners to advance education, financial inclusion, and employment for young people in Africa and Indigenous youth in Canada.

Through its flagship Young Africa Works strategy, the Foundation aims to enable 30 million young Africans especially young women to secure dignified and fulfilling work by 2030.

The Foundation operates across Africa with offices in Kigali, Nairobi, Accra, Lagos, Dakar, Kampala, Addis Ababa, and Toronto, and is widely recognized as a top NGO employer in Rwanda.

Commitment to Inclusion

The Mastercard Foundation values diversity and is committed to creating an inclusive and accessible workplace. Candidates from all backgrounds are encouraged to apply.

Employment is subject to satisfactory business references and background checks.

How to Apply

Interested and qualified candidates should submit their application before 3 January 2026 through the official Mastercard Foundation careers platform.

Early applications are encouraged.

Frequently Asked Questions (FAQs)

Is this NGO job open to Rwandan nationals?
Yes. This position is based in Kigali, Rwanda, and qualified Rwandan candidates are strongly encouraged to apply.

Is this a full-time position?
Yes. This is a full-time Executive Assistant role supporting the Office of the Chief Financial Officer.

Does this role require NGO experience?
Previous experience in an international NGO or global organization is highly desirable but not mandatory if you have strong executive administrative experience.

What language skills are required?
Excellent English communication skills are required. Ability to communicate in Kiswahili is an added advantage.

Where is the duty station?
The position is based in Kigali, Rwanda, with coordination across regional and global offices.

What is the application deadline?
The deadline to apply is 3 January 2026.

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