Administrative Assistant (Administrative/Budget Assistant) Job at U.S. Embassy Kigali FDA Africa Office

Announcement Number: KIGALI-2025-007
Hiring Agency: U.S. Embassy Kigali
Department: U.S. Food and Drug Administration (FDA)  Africa Regional Office
Duty Station: Kigali, Rwanda
Employment Type: Permanent (Indefinite)
Work Schedule: Full-Time (40 hours per week)
Vacancies: 1
Telework Eligible: No

Application Period:
December 4, 2025 – January 5, 2026 (GMT+2)

 

Salary Information

Annual Salary Range:
RWF 17,678,313 – RWF 29,019,040 (Gross, per year)

This position offers a competitive local compensation package under the U.S. Mission Local Employment (LE) system.

 

About the Opportunity

The Embassy of the United States of America in Kigali invites qualified and motivated individuals to apply for the position of Administrative Assistant (Administrative/Budget Assistant) with the U.S. Food and Drug Administration (FDA) Africa Regional Office.

This is a strategic support role responsible for overseeing administrative operations, budget management, and financial coordination, ensuring compliance with U.S. Government policies and procedures. The role directly supports FDA leadership in advancing public health initiatives across Africa.

 

Key Duties and Responsibilities

The Administrative/Budget Assistant will:

• Manage and monitor the office budget, including planning, tracking, and reporting
• Ensure compliance with U.S. Government budgeting, finance, and accounting regulations
• Provide high-level administrative support to FDA leadership
• Advise management on current and future administrative and resource needs
• Assist with financial forecasting and expenditure analysis
• Streamline and improve administrative systems and procedures
• Maintain accurate documentation and records using Microsoft Office and SharePoint
• Work independently with minimal supervision while maintaining accuracy and confidentiality

 

Hiring Path & Eligibility

Open to the Public – All Interested / All Sources

Both internal and external candidates are welcome to apply, subject to meeting qualification requirements.

 

Security Clearance Requirement

 Public Trust  Background Investigation Required

All selected candidates must be able to obtain and maintain a Public Trust clearance.

 

Education Requirements

 Bachelor’s Degree (Required) in one of the following fields:

• Business Administration
• Accounting
• Finance
• Management

 Applicants must clearly address this requirement in the Education section of the ERA application.

 

Experience Requirements

 Minimum of three (3) years of administrative experience, including:

• Demonstrated familiarity with U.S. Government budgeting and financial procedures
• Experience in finance, administration, or budget management roles

 This must be addressed under Major Duties and Responsibilities in the ERA application.

 

Language Requirements

Required Languages:

• English: Good working knowledge (speaking, reading, writing)
• Kinyarwanda: Good working knowledge (speaking, reading, writing)

 

Required Knowledge, Skills & Abilities

• Proficiency in Microsoft Word, Excel, Outlook, and SharePoint
• Strong knowledge of U.S. Government financial and accounting systems
• High level of accuracy, organization, and attention to detail
• Ability to work independently with minimal supervision
• Strong administrative, analytical, and communication skills

Appointment Details

• Appointment Type: Permanent (Indefinite)
• Probation: Subject to successful completion of probationary period
• Start Date: Must be able to begin work within two (2) weeks of receiving authorization and/or clearance

Equal Employment Opportunity (EEO)

The U.S. Mission is committed to equal opportunity employment and fair treatment of all applicants without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

How to Apply

Application Instructions

1. Click “Apply to This Vacancy” on the official vacancy page
2. Complete the ERA (Electronic Recruitment Application)
3. Upload all required documents
4. Submit your application before January 5, 2026

Incomplete or late applications will be disqualified.

 

Required Documents

 All Applicants Must Submit:

• Bachelor’s Degree certificate
• Any additional supporting documents

 Eligible Family Member (EFM) Applicants (if applicable):

• Sponsor’s travel orders or assignment notification
• Passport copy
• DD-214 or Veterans Affairs documentation (if applicable)
• SF-50 (if applicable)

 

Selection Process

• Shortlisted candidates may be required to complete language and/or skills assessments
• Only successful applicants will be contacted by the HR Office

Contact Information

📞 HR Section – U.S. Embassy Kigali
☎️ +250 252 596 400
📧 KigaliHRRecruitment@state.gov

Application Deadline: January 5, 2026

This is an excellent opportunity to work with the U.S. Embassy Kigali and contribute to the FDA’s mission of protecting public health across Africa.

 

 

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