Project Admin Coordinator at World Relief (Kigali, Rwanda) –
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A High-Impact Opportunity in Youth Agribusiness & Climate-Smart
Agriculture
World Relief is seeking a highly organized, dynamic, and motivated Project
Admin Coordinator to support a flagship Youth
Agribusiness & Climate-Smart Agriculture initiative in
Rwanda. If you are passionate about development, agriculture, and empowering
young people, this is an excellent opportunity to join a mission-driven global
organization and make a lasting impact.
Based in Kigali, the Project Admin
Coordinator will play a central role in ensuring smooth project implementation,
administrative excellence, and compliance with donor requirements. This
position is ideal for someone who thrives in a fast-paced environment, enjoys
multitasking, and excels at managing complex operations.
Why This Role Is Important
This project strengthens youth skills, promotes climate-smart agricultural
practices, and contributes to sustainable community transformation. The Project
Admin Coordinator ensures that every activity—whether in the field, in the
office, or with stakeholders—runs smoothly, efficiently, and according to plan.
By joining World Relief, you become part of a global mission that supports
vulnerable communities and drives real development impact.
Key Responsibilities
1. Administrative &
Operational Support (30%)
· Lead
day-to-day administrative operations including scheduling, documentation, and
official correspondence.
· Maintain
well-organized records of project activities, contracts, and deliverables for
monitoring and evaluation.
· Ensure
effective communication between field teams, technical staff, and senior
management.
· Provide
operational support to technical teams, ensuring all activities are implemented
on schedule and in compliance.
2. Procurement &
Logistics Coordination (25%)
· Assist
in procurement processes by coordinating vendors, tracking purchases, and
ensuring compliance with procurement policies.
· Oversee
logistics for workshops, training sessions, and field missions—transport,
accommodation, venue booking, and minute-taking.
· Maintain
and track project inventory, ensuring timely availability of required
materials.
· Support
field teams with timely delivery of goods and services essential for project
implementation.
3. Financial &
Compliance Support (20%)
· Collaborate
with the finance team on expense tracking, reconciliation, and financial
reporting.
· Ensure
all administrative activities comply with donor requirements, internal
procedures, and audit standards.
· Support
budget monitoring processes and contribute to financial planning, procurement
forecasting, and audit preparations.
4. Reporting &
Documentation (15%)
· Assist
in preparing high-quality monthly, quarterly, and annual project reports.
· Document
field activities, compile success stories, and capture lessons learned to
support adaptive learning and donor communication.
· Maintain
a structured documentation system for easy retrieval and high-quality
record-keeping.
5. Additional
Responsibilities (10%)
· Participate
in project planning, review meetings, and cross-departmental coordination
sessions.
· Support
ad hoc tasks assigned by the Project Manager that contribute to efficient
project delivery.
· Contribute
to a positive team culture that values accountability, transparency, and
continuous improvement.
Required Qualifications
Educational Background
· Bachelor’s
Degree in Business Administration, Project
Management, Development Studies, or
related field.
Experience & Competencies
Minimum Experience
· 3–5
years of experience in project administration,
preferably within development, NGO, agriculture, or donor-funded project
environments.
· Demonstrated
ability to manage multiple tasks under tight deadlines.
· Strong
communication skills in English and Kinyarwanda;
knowledge of French is a strong asset.
· Proficiency
in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Experience
with project management platforms such as Asana, Trello, or MS
Project.
Desirable Skills
· Strong
organizational and multitasking abilities with exceptional attention to detail.
· Experience
coordinating logistics, procurement, and field operations.
· Knowledge
of donor compliance, procurement procedures, inventory management, and
reporting standards.
· Ability
to collaborate with diverse stakeholders including government agencies, donors,
partners, and field teams.
· Capable
of preparing clear reports, managing documentation systems, and supporting
communications outputs.
· Understanding
of agriculture, youth development, and climate-smart practices is an added
value.
Job Location
📍 Kigali, Rwanda
How to Apply
All interested candidates should submit their detailed
Curriculum Vitae (CV) to:
📩 recruitment@hcsolutions.rw
📌 Make sure to clearly state “Project
Admin Coordinator” in the email subject line.
Early applications are highly encouraged as the position may be filled
before the deadline.
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