HR and Administration Officer Job at Ubumwe Tea Company Limited (UTCL) – Apply by December 14, 2025

One of the Most Attractive HR Jobs in Rwanda Right Now — High Demand, Competitive, and Perfect for HR Professionals Looking to Grow. Apply Today!

Human Resource jobs in Rwanda remain among the most searched, highest-traffic categories—making this opening at Ubumwe Tea Company Limited (UTCL) a major opportunity for job seekers seeking stability, career growth, and strong professional development.

Whether you're an experienced HR professional or a rising talent looking for your next step, this job offers a full-spectrum HR role inside one of Rwanda’s trusted agro-processing companies.

This post is written to help you fully understand the job, increase your chances o f getting hired, and give your CV a competitive edge—while providing the smoothest reading experience for all candidates.

About Ubumwe Tea Company Limited (UTCL)

Ubumwe Tea Company Limited (UTCL) is the Industrial Bloc (IB) that supplies the well-known Nshili Kivu Tea Factory. The company is recognized for high-quality production, strong community engagement, and commitment to excellent working standards.

Joining UTCL means working with a reputable team dedicated to professional excellence, sustainability, and employee welfare.

Role Purpose

The HR and Administration Officer will manage and support all HR and administrative activities across the company—ensuring compliance, smooth operations, strong staff relations, and effective communication between management and employees.

This is a full-time position based in Nyabimata Sector, Nyaruguru District, Southern Province.

Key Responsibilities

1. HR Coordination, Advisory & Compliance

· Serve as the main HR contact for employees and management.

· Interpret and communicate HR policies, procedures, and labour laws.

· Ensure compliance with health & safety policies.

· Support internal audits, HR inspections, and follow-up actions.

· Keep management informed on HR risks and workforce trends.

· Work collaboratively with the regional HR office on reporting and HR initiatives.

2. Recruitment, Selection & Onboarding

· Manage the full recruitment process: posting vacancies, shortlisting, interviews, and reference checks.

· Prepare employment contracts and coordinate new hire documentation.

· Lead onboarding, orientation, and induction programs.

ont-size: 10pt; mso-bidi-font-family: Symbol; mso-bidi-font-size: 12.0pt; mso-fareast-font-family: Symbol;">· Provide ongoing support to new staff during probation.

· Track transfers, promotions, appointments, and contract renewals.

3. Employee Relations, Grievances & Disciplinary Management

· Address complaints, workplace disputes, and employee concerns promptly.

· Facilitate fair grievance and disciplinary processes.

· Prepare HR letters including warnings and show-cause notices.

· Strengthen communication and trust between teams and management.

· Collaborate with worker committees and local authorities where needed.

4. HR Administration & Records Management

· Maintain employee files, leave databases, attendance records, and HR documents.

· Ensure accurate data entry and updates in HR systems.

· Track contract timelines for renewals, transfers, and exits.

· Prepare regular HR reports for management.

5. Compensation & Benefits Management

· Prepare accurate payroll inputs each month.

· Support employees with medical insurance and benefits.

· Work with finance on budgeting and HR-related reporting.

· Guide staff on eligibility for entitlements and claims.

· Maintain full compliance with labour laws and internal policies.

6. Performance Management & Staff Development

· Guide the performance appraisal process, including KPIs and evaluations.

· Support supervisors in implementing performance improvement plans.

· Identify learning needs and support staff training.

· Conduct employee satisfaction surveys to guide continuous improvement.

7. Employee Welfare, Health & Safety

· Coordinate welfare initiatives such as housing and medical arrangements.

ont-size: 10pt; mso-bidi-font-family: Symbol; mso-bidi-font-size: 12.0pt; mso-fareast-font-family: Symbol;">· Participate in safety investigations and follow up on workplace incidents.

· Support regular safety inspections to ensure compliance.

8. Offboarding & Exit Management

· Manage the entire exit process including clearance, interviews, and documentation.

· Collaborate with finance to prepare final dues.

· Properly close employee files and ensure compliance with HR standards.

Required Qualifications, Skills & Competencies

To succeed in this role, applicants should have:

· Higher National Diploma in Human Resources Management (minimum).

· 3+ years of relevant experience in HR or administration.

· Strong knowledge of Rwandan labour laws.

· High level of confidentiality and professionalism.

· Excellent communication in English and Kinyarwanda (French is a bonus).

· Strong interpersonal and conflict resolution abilities.

· Ability to work independently, especially in rural settings.

· Good computer skills (MS Office).

Work Location

Nyabimata Sector, Nyaruguru District, Southern Province
Full-time, on-site position.

How to Apply

All interested and qualified candidates should submit their applications before December 14, 2025.

👉 Click the “Apply” button to complete your application.

Only shortlisted candidates will be contacted.

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