Executive Assistant to the CEO at Water Access Rwanda (Deadline: Ongoing)

summary

Location: Kigali, Rwanda
Organization: Water Access Rwanda

Water Access Rwanda is seeking a SUPER responsible, intuitive, and passionate Executive Assistant to directly support our CEO. This is not your typical assistant role—you will be the backbone of the CEO’s productivity, ensuring that every routine task is handled smoothly so that the CEO can focus on strategic growth.

If you thrive in a fast-paced, ever-changing environment and love making things happen, this role is for you.

What You Will Do

As the Executive Assistant, you will provide personalized secretarial and administrative support on a wide variety of assignments related to the CEO’s life, business responsibilities, and stakeholder relationships.

Your work will include:

Key Result Areas

• Information Management: Transcribe, research, file, analyze, and organize data (digital & physical).
• Relationship Management: Source, nurture, and maintain warm relations with stakeholders.
• Administrative Support: Manage logistics, office needs, and ensure smooth operations.
• Public Relations: Manage first impressions, appearances, and media interactions.
• Time & Task Management: Organize schedules, meetings, travel, and correspondence.

Detailed Responsibilities

• Act as the primary point of contact between the CEO and external/internal stakeholders.
• Screen and direct communications (emails, calls, mail) to reduce distractions.
• Manage the CEO’s calendar, prepare for meetings, take minutes, and follow up on action points.
• Draft, analyze, and edit correspondence, reports, presentations, and briefs.
• Devise and maintain filing and signature management systems.
• Handle errands, sourcing, and small tasks that boost CEO productivity.
• Proactively read and research industry trends to provide informed insights.
• Support HR management tasks: maintaining personnel records, process audits, and compliance tracking.
• Always look for ways to make the CEO’s work more effective and efficient.

What We Expect From You

This role requires someone who is self-driven, adaptable, detail-oriented, and growth-minded. You will not just be an assistant—you will be a partner in success for the CEO.

• Be passionate about helping the CEO shine by making routine work disappear “like magic.”
• Be a fast learner with strong problem-solving skills.
• Balance proactive communication with making work easier, not harder.
• Have an exit plan within two years: this role is meant to be a springboard for bigger responsibilities.

Requirements

• Excellent knowledge of Microsoft Office and digital workplace tools.
• Strong organizational and time management skills.
• Excellent written & verbal communication in English, French, and Kinyarwanda.
• Avid reader, eager to keep up with industry and social trends.
• Degree is not required—skills, drive, and attitude matter more.

Team Traits We Value

At Water Access Rwanda, every team member reflects our values:

1. Accountability – owning outcomes and responsibilities.
2. Problem-Solving on Time – quick analysis and action, escalating when needed.
3. Communication – clear reporting and documentation.
4. Continuous Learning – embracing failure as a stepping stone to growth.

Compensation & Benefits

This position will be awarded at Jr. Officer Level or Officer Level, depending on experience.

Officer Level

• Net Salary: RWF 301,791 (after statutory deductions).
• Retention Bonus: RWF 100,000/month (payable monthly after probation, with a 3-year cliff).
• Possibility of additional bonuses, communication cards, and staff support services.

Jr. Officer Level

• Net Salary: RWF 160,702 (after statutory deductions).
• Retention Bonus: RWF 40,000/month (payable monthly after probation, with a 3-year cliff).
• Possibility of additional bonuses, communication cards, and staff support services.

Why Join Us?

At Water Access Rwanda, you won’t just be taking minutes and booking flights—you will be contributing to the growth of a purpose-driven company that is solving real challenges in water access. You’ll get hands-on exposure to executive leadership, HR management, and stakeholder relations, setting you up for an exciting career path.

If you want a high-energy, impact-driven role where you’ll learn every single day and grow beyond your comfort zone, apply now!

Don’t Miss Your Shot!

Joining Water Access Rwanda means becoming part of a mission-driven organization that is changing lives across East Africa. If you’re passionate about customer service, eager to learn, and interested in social impact, this internship could be the start of your professional journey.

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