Logistics Officer at The Urugo Women’s Opportunity Center (WOC): (Deadline 30 June 2025)

	Job Identification
	Finance and Administration Department	Finance and Administration Manager
	Job Title	Logistics Officer
	Supervise Title:	Finance and Administration Manager
	Job Purpose
	Under the supervision of the Finance and Administration Manager, the Logistics officer is in charge of the store management, Fleet management, Office management.
Key Job Responsibilities
Functions			Tasks
1. Develop regular inventory for the store management.			· Maintain accurate records of inventory levels. · Monitor stock levels to ensure they meet demand without gap or excess. · Coordinate with suppliers to ensure timely replenishment of stock · Track shipments and ensure they reach their destination on time. · Oversee the storage of materials and products. · Organize the layout of warehouses for efficient space utilization. · Ensure the safety and security of goods within the warehouse. · Process purchase orders and sales orders accurately. · Ensure timely order fulfillment and delivery. · Resolve any order-related issues or discrepancies. Quality Control: · Inspect incoming and outgoing goods for quality and accuracy. · Implement quality control procedures to minimize errors and defects. Documentation and Compliance: · Maintain proper records of receipts, and inventory. · Ensure compliance with relevant regulations. · Evaluate the performance of suppliers and logistics service providers. Continuous Improvement: · Identify areas for process improvement within the logistics function. · Implement best practices to enhance efficiency and reduce costs. · Identify potential risks in the supply chain and develop mitigation strategies. · Plan for contingencies in case of disruptions or emergencies. · Communicate with customers and resolve any logistics-related inquiries or issues. 3. Software Utilization: Use logistics and inventory management software systems to track and manage inventory, shipments, and orders.
2. Coordination of the office transport			· Plan and schedule transportation services to align with the delegation’s itinerary and agenda. · Ensure the transport safety and security of delegation members during their travels. · Manage all necessary documentation, including routing slips, Purchase orders and Routing/itinerary slips · Coordinate transportation operations for the delegation, including airport transfers, ground transportation, and travel within the destination.
3. Efficiently manage the office and safeguard its layout.			· Assisting and overseeing the cleaning staff team to ensure that the office, and the entire WOC is regularly cleaned and maintained. · Scheduling and coordinating routine cleaning, such as vacuuming, and sanitizing common areas, restrooms, and kitchen facilities. · Addressing employee concerns or requests related to office facilities. · Managing the maintenance and repair of office equipment, fixtures, and infrastructure. · Ensuring meeting rooms settled in line with company calendar.
Job Qualification
Required Education Qualifications			· Bachelor’s degree in sales and Marketing. · Bachelor’s Degree in business administration · Logistics management · Any other relevant experience · Able to manage work pressure as well as having the ability to with a minimum supervision and meet the company expectations. Experience and knowledge in treasury management
Relevant Experience			At least 2 years of working experience Experience to apply fundamental concepts and principles of a professional discipline.

Required Skills and Competencies

Interpersonal Skills:

· Capable to pro-actively act and managing tasks on his/her own

· Being results oriented

· Having a level of confidentiality.

· Able to work collaboratively with colleagues in the entire organisation, as well as with external partners;

· Having communication skills;

Planning and Organization Skills:

· Able to identify targets and liaise them with organisation goals and strive for their implementation.

· Oversees the office needs and seek the possible modalities

· Ability to report accurately and timely on the logistical related actions;

Teamwork Skills:

· Being collaborative with colleagues to assume specific tasks to achieve common goals;

· Being gentle in demanding colleague’s expertise.

Communication Skills:

· Consider others’ opinions and avail feedback

· Uses proper channels of communication;

· Ability to provide the clear picture of any concept

Professionalism:

· Having the ethical and performance standards;

· Showing ownership, responsiveness, urgency

Writing and Skills

· Ability to produce a good written paper

· Excel and word skills

· Able to adopt software skills

· Fluent in Kinyarwanda, English and French.

How to apply:

If you are interested in this position, please send your detailed e-mail application: High Academic Degree, CV and cover letter in English, by June 30^th 2025, to Careers@urugowoc.com. Please include the position title in the subject line.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. WOMEN OPPORTUNITY CENTER (WOC) is an equal opportunity employer.

Evelyn KARAMAGI

Executive Director